2020 Poly Royal Updates - COVID-19
Dear Poly Royal Rodeo Fans, Sponsors and Supporters,
Thank you for supporting the 80th annual Poly Royal Rodeo. Unfortunately, due to the rapidly changing situation with the novel coronavirus outbreak — also known as COVID-19 — the difficult decision has been made to cancel all Open House events, including Poly Royal Rodeo.
Taking guidance from the CDC, governor, and state and local health officials, Cal Poly has carefully evaluated all campus events through the lens of doing everything possible to ensure the safety and well-being of our campus community. We have particularly focused on those with large attendance and that attract people from many areas of the state and beyond.
The Cal Poly Rodeo Team is understandably disappointed but knows this is the right thing to do for the safety and well-being of the community. Team members extend their gratitude to everyone who continues to support them.
We understand you may have questions about what to do moving forward now that the rodeo has been cancelled. Please take a moment to review the information below that outlines options for each of our constituencies.
Thank you for your flexibility and understanding during this time. You have our deepest gratitude for your continued support.
The Cal Poly Rodeo Team
We have determined three courses of action for you to choose from based on your individual needs as a sponsor. Please take some time to review the following options and notify Jane Wood at email@example.com of your selection.
- Change my sponsorship to a full donation for the 2019-20 season
Cal Poly will reissue a tax receipt in the full amount of your original payment. Instead of receiving the benefits package and tax-deduction for part of your original payment amount, your gift becomes 100% tax-deductible and the rodeo program is able to continue benefitting from your generosity for the 2019-20 academic year.
- Roll my sponsorship package to the 2021 Poly Royal Rodeo
The Cal Poly Rodeo Program will honor your sponsorship payment received this year and apply it to the 2021 Poly Royal Rodeo. You will receive benefits indicated in the 2020 Poly Royal Partnership Program based on your sponsorship level. You will not receive another tax receipt.
- I would like a refund for my 2020 Poly Royal Rodeo sponsorship
If you would like a refund for your 2020 Poly Royal Rodeo sponsorship, Cal Poly will issue refunds via check as soon as possible. Please keep in mind that due to the limited number of staff on campus at this time, refund checks may take several weeks to arrive.
While we understand that some of our supporters may be financially impacted more than others with the current global situation, we hope that you will choose to continue your support for Cal Poly Rodeo in the 2019-20 season and again next year.
If you have any additional questions regarding sponsorship or general donations, please reach out to Jane Wood at firstname.lastname@example.org or Kelly Owens-Dávalos at email@example.com.
Refunds for tickets purchased to the April 17 and 18 Poly Royal Rodeo events at Alex G. Spanos Stadium will be processed in the coming week(s). Refunds will be processed using the payment method used at the time of purchase. We appreciate your patience and understanding as we go through this process. If you have any questions on the refund process, please contact the Cal Poly Ticket Office at 805-756-4849. At this time, business hours are Monday through Saturday from noon to 6 p.m. Please check tickets.calpoly.edu for updates.
We appreciate your dedicated support towards Poly Royal Rodeo and the assistance you provide to the Cal Poly Rodeo Program. Below is information on how we will be handling changes in vendor contracts due to the cancellation.
- For vendors who have not received payment, Cal Poly will cancel purchase orders (PO) and contracts. Ashley Sangster will be reaching out to those who have executed contracts and pending purchase orders. You may reach Ashley at firstname.lastname@example.org.
- For vendors who have received deposits but not remaining balances, please email email@example.com and indicate which of the following actions you would like Cal Poly to take:
- Process a full refund for the deposit
- Retain the deposit and apply it towards the 2021 Poly Royal Rodeo
- Cal Poly will reach out directly to vendors with unexecuted contracts to provide next steps.
In the meantime, if you have any questions related to vendor payment and contracts, please contact Donna Packard at firstname.lastname@example.org.
For current information about Cal Poly's planning and status around COVID-19, click here https://chw.calpoly.edu/coronavirus.